2013 Annual HIMSS Conference & Exhibition Call for Reviewers

The HIMSS13 Call for Reviewers is now open through May 23, 2012.

Complete and submit a HIMSS13 Reviewer application here >>

Thank you for your interest in serving as an Annual HIMSS Conference Reviewer. The peer review process used by HIMSS enhances the efficiency and maximizes the quality of the education offerings to our conference attendees.  Annual HIMSS Conference Reviewers are the backbone of the entire Annual HIMSS Conference education process. Reviewers are the first to see proposals submitted to HIMSS through the call for proposal process. Reviewers and their recommendations are incredibly important to the Annual Conference Education Committee and the role that they play in the proposal selection process. Finally, reviewers are an important resource for presentations that are selected to move forward to the annual conference; they act as coaches during the presentation preparation process and as moderators for the presentation during the conference.

Note: To comply with the recently amended rules and regulations of our continuing medical education (CME) provider, preference in the choice of reviewers will be given to those who represent organizations with non-commercial interests.

Reviewer Requirements:

• Reviewer must be a HIMSS member
• Reviewer must submit a completed reviewer application and a current curriculum vitae or resume.

All candidates are evaluated by the Annual Conference Education Committee (ACEC) and notified of their decision after their review of the completed application materials received. Upon acceptance, an individual will be considered a reviewer for the upcoming Annual HIMSS Conference & Exhibition.

Reviewer Benefits:

• Be first to read the education proposals submitted through the HIMSS Call for Proposals
• Earn points toward senior and fellow advancement
• Work with speakers to coach them through the presentation preparation process
• Gain the opportunity to act as moderator at conference
• Earn $100 discount towards your Annual HIMSS Conference & Exhibition registration fee

Reviewer Responsibilities

Review and score proposals:
Reviewers will review submitted annual conference proposals via the HIMSS website. A reviewer may expect to review and evaluate/score an average of 20-30 proposals in a given topic area. Proposals include the speaker contact information, subject matter content, and previous speaker evaluation scores received at Annual HIMSS conferences, if applicable.

Recommend Proposals for the Annual Conference:
After reading and evaluating proposals, reviewers will work with their Annual Conference Education Committee topic category team leads in recommending proposals to move forward to the Annual Conference.

Work Directly with Accepted Speakers:
Reviewers will work one-to-one with one or two different speakers by guiding them through the presentation process. This process begins after the proposal selection process. The reviewer will be matched with a presentation that falls within their area of expertise and is responsible for assisting the speaker in developing their presentation materials. Reviewers will act as "sounding boards" for the speaker, provide constructive feedback and comments on the speaker's presentation materials.

Act as Moderator for Accepted Speakers:
Those reviewers who do work directly with an accepted speaker may be given the opportunity to act as a moderator at the Annual HIMSS Conference & Exhibition, and will earn advancement points towards their HIMSS Senior and Fellow advancement.

Reviewer's Time Commitment
Please keep in mind that this is a time commitment on your part. Time will be spent evaluating proposals. Each evaluation can take from 10-30 minutes per proposal, and as a reviewer you will review around 20-30 proposals. Reviewers will then be required to participate in 1-2 orientation webinars and 1-2 conference calls. Please take this time commitment into consideration when applying to act as an Annual Conference reviewer. Both the speaker and HIMSS rely heavily on the reviewers to meet deadlines. Once sessions are selected and speakers are assigned to reviewers, the reviewers become the main source of communication with the speakers. It is very important both the reviewers and speakers follow ALL deadline dates listed below:

April 4 - HIMSS13 Call for Reviewers opens via HIMSS web site
May 23 - HIMSS13 Call for Reviewers closes
May 31 - Reviewers notified of acceptance and assigned duties
June 5 - Reviewers Orientation Webinar
June 8 - June 22 - Step 1 - Reviewers scan proposals to make sure proposals submitted in correct topic category
June 25 - July 20 - Step 2 – Reviewer score proposals
July 23 - July 27 - Step 3 - Reviewers review final scores and prepare proposal recommendations
July 30 - August 10 - Step 3 - Reviewers and ACEC members discuss via audio conference proposal recommendations
August 16-17 - ACEC Committee members meet to schedule final proposal selection
September 17 - Proposal Submitters notified of acceptance status
September 28 - March – Step 4 - Accepted proposals assigned Reviewers as Mentors
October 2 - Accepted Lecture/Roundtable Speaker Orientation Webinar - Reviewers invited to attend
November 16 - First draft of e-sessions materials due
November 16 - 30 - E-sessions reviewed
November 30 - Dec 7 - E-session presentation revision (if necessary)
December 7 - 14 - E-session review by CE provider
December 17 - E-sessions to recording studio for production
December 17 - First draft of presentation materials due to reviewer and HIMSS
Dec 17, 2012 - Jan 7, 2013 - Review of presentations; comments sent back to presenters
January 7 - 18 - Presenter revision of presentations (if necessary)
January 22 - Final speaker presentation materials due
January 22 - All presentations to CE provider for review
February 4 - Step 5 - Reviewers assigned as session moderators
March 4 - 7, 2013 Annual HIMSS Conference & Exhibition, New Orleans

If you have any questions regarding involvement in this process, please feel free to email your questions to Deb Clough, Manager of Annual Conference Education, at dclough@himss.org.