2012 Annual HIMSS Conference & Exhibition Call for Reviewers

The HIMSS12 Call for Reviewers is closed.

Thank you for your interest in serving as an Annual HIMSS Conference Reviewer. The peer review process used by HIMSS enhances the efficiency and maximizes the quality of the education offerings to our conference attendees.  Annual HIMSS Conference Reviewers are the backbone of the entire Annual HIMSS Conference education process. Reviewers are the first to see proposals submitted to HIMSS through the call for proposal process. Reviewers and their recommendations are incredibly important to the Annual Conference Education Committee and the role that they play in the proposal selection process. Finally, reviewers are an important resource for presentations that are selected to move forward to the annual conference; they act as coaches during the presentation preparation process and as moderators for the presentation during the conference.

Note: To comply with the recently amended rules and regulations of our continuing medical education (CME) provider, preference in the choice of reviewers will be given to those who represent organizations with non-commercial interests.  

Reviewer Requirements:

• Reviewer must be a HIMSS member
• Reviewer must submit a completed reviewer application and a current curriculum vitae or resume by May 23, 2011.

All candidates are evaluated by the Annual Conference Education Committee (ACEC) and notified of their decision after their review of the completed application materials received.  Upon acceptance, an individual will be considered a reviewer for the 2012 Annual HIMSS Conference & Exhibition.

Reviewer Benefits:

• Be first to read the education proposals submitted through the HIMSS Call for Proposals
• Earn points toward senior and fellow advancement
• Work with speakers to coach them through the presentation preparation process
• Gain the opportunity to act as moderator at conference
• Earn $100 discount towards your Annual HIMSS Conference & Exhibition registration fee

Reviewer Responsibilities

Review and score proposals:
Reviewers will review submitted annual conference proposals via the HIMSS website. A reviewer may expect to review and evaluate/score an average of 20-30 proposals in a given topic area. Proposals include the speaker contact information, subject matter content, and previous speaker evaluation scores received at Annual HIMSS conferences, if applicable.

Recommend Proposals for the Annual Conference:
After reading and evaluating proposals, reviewers will work with their Annual Conference Education Committee topic category team leads in recommending proposals to move forward to the Annual Conference.

Work Directly with Accepted Speakers:
Reviewers will work one-to-one with one or two different speakers by guiding them through the presentation process. This process begins after the proposal selection process. The reviewer will be matched with a presentation that falls within their area of expertise and is responsible for assisting the speaker in developing their presentation materials. Reviewers will act as "sounding boards" for the speaker, provide constructive feedback and comments on the speaker's presentation materials.

Act as Moderator for Accepted Speakers:
Those reviewers who do work directly with an accepted speaker will be given the first opportunity to act as a moderator at the Annual HIMSS Conference & Exhibition, and will earn advancement points towards their HIMSS Senior and Fellow advancement.

Reviewer’s Time Commitment
Please keep in mind that this is a time commitment on your part. Time will be spent evaluating proposals. Each evaluation can take from 10-30 minutes per proposal, and as a reviewer you will review around 20-30 proposals. Reviewers will then be required to participate in 1-2 conference calls. Please take this time commitment into consideration when applying to act as an Annual Conference reviewer. Both the speaker and HIMSS rely heavily on the reviewers to meet deadlines.   Once sessions are selected and speakers are assigned to reviewers, the reviewers become the main source of communication with the speakers.   It is very important both the reviewers and speakers follow ALL deadline dates listed below:

HIMSS12 Call for Proposals Deadlines 2011-2012

March 21 - HIMSS12 Call for Proposals and Call for Reviewers open via Web site
April - How to Submit a Call for Proposal
May 23 - HIMSS12 Call for Proposals and Call for Reviewers Close
May 27 - Reviewers notified of acceptance and assigned duties
June 6 - Reviewers read and evaluate proposals via review site
August 1-12 - Reviewers and ACEC members discuss via audio conference proposal selections
August - ACEC Committee members meet to schedule final program selection
September - October - Speaker orientation webinars for speakers and reviewers
September - October - Accepted proposal objectives sent to CE provider for review
October - Revised objectives sent back to speakers (if needed)
November 7 - Conflict of Interest forms and Publication Forms due
November 14 - First draft of e-sessions materials due
November 14 - 28 - E-sessions reviewed
November 28 - Dec 5 - E-session presentation revision (if necessary)
December 5 - 12 - E-session review by CE provider
December 12 - E-sessions to recording studio
December 19 - First draft of presentation materials due to reviewer and HIMSS
Dec 19, 2011 - Jan 3, 2012 - Review of presentations; comments sent back to presenters
January 3 - 16 - Presenter revision of presentations (if necessary)
January 17 - Final speaker presentation materials due
January 17 - All presentations to CE provider for review
February 20 - 24 - 2012 Annual HIMSS Conference & Exhibition, Las Vegas

If you have any questions regarding involvement in this process, please feel free to email your questions to Deb Clough, Manager of Annual Conference Education, at dclough@himss.org.