Executive Assistant

PCHA
Arlington, VA

Position Purpose

Consider joining the talented staff at HIMSS as our Executive Assistant. This position is designed to perform a variety of detailed and complex special assignments and tasks in support of PCHA (Personal Connected Health Alliance) programs, the Executive Vice President, the PCHA leadership team, the PCHA Thought Leadership Council, the Continua Council, and the PCHA Board. Provide executive administrative support in a variety of detailed, special assignments and tasks. Confidentiality is essential. 

Primary Accountabilities

  1. Communicates with EVP, staff, organizations’ point of contact, members, Board members, and others on a variety of matters; resolves many issues on own initiative and advises the EVP of issues requiring executive attention. Manages special projects as assigned, including development of proposals, contracts, and reports as requested. 
  2. Answers phone calls and manages internal and external requests to meet with the EVP and PCHA VP’s. Manages calendar by scheduling meetings and conference calls. Organizes and coordinates all meeting logistics and meeting space for the EVP and VP’s. Makes travel and hotel arrangements for EVP and VP’s. Adjusts travel arrangements as needed. Prepares expense reports.
  3. Responds to inquiries, routing appropriate matters directly to staff and responding to some matters on own initiative. Follows up with staff to assure prompt response to all inquiries and produces reports on a regular basis.
  4. Retrieves reviews and distributes all print mail on a daily basis, bringing important and urgent matters to attention of appropriate staff, routing appropriate matters directly to staff and responding to some matters on own initiative. 
  5. Support the coordination of the EVP and PCHA senior leadership’s engagement with the PCHA Thought Leadership and Continua Councils, including development of agenda, documentation of meetings, and logistics as needed. 
  6. Prepares letters, documents and Board materials for PCHA. Coordinates meetings and activities on behalf of PCHA. Manages collection of materials for meetings, assembles and distributes Board books for PCHA Board meetings.
  7. Maintains confidential and routine files.  Performs other administrative and support duties as required.
  8. Processes and routes invoices and completes billing codes. Coordinates the processing of honorariums and per diems.
  9. Manages special projects as assigned
  10. All duties as assigned to achieve PCHA goals and objectives

Required Qualifications

  1. A Bachelor’s degree or equivalent experience.
  2. A minimum of five (5) years of experience as an executive assistant, preferably working for several executives.
  3. Excellent computer skills including Microsoft Office (specifically Outlook, Word, Excel and PowerPoint).
  4. Excellent verbal and written communication skills. Effective listener and high integrity.
  5. Diplomacy and ability to use discretion in working with confidential information.
  6. Ability to build collaborative relationships.
  7. Excellent written and verbal communication skills. 

 

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.