HIMSS Europe Website

Upon submission of registration information, the terms and conditions set forth below are binding as between Healthcare Information & Management Systems Society (“HIMSS”) and the registrant (“you,” “your,” or “registrant,” as applicable).

Your Conference registration may include in-person programming (including general admission keynotes, general education sessions, opening reception and exhibition) (the “In-Person” event). Additionally, your registration may include any optional pre-conference symposia or special events you choose to add onto your Conference registration. “Attendee” for purposes of these Terms will include all participants at the Conference In-Person including exhibitors, sponsors, speakers, press, partners and individual attendees. By purchasing access to the Conference, you agree to these Terms so please read them carefully. These Terms include and incorporate by reference our Privacy Policy.

This Conference is organised by the Healthcare Information and Management Systems Society (“HIMSS”), which reserves the right, in its sole discretion, to limit or deny access to any entity or individual. To be eligible to participate, whether in person or virtually, you must be 18 years old or older.

Early Bird Rate

If your registration option requires payment, then to be eligible for an “Early Bird Rate”, any fees you have agreed to pay by wire transfer must be received by the ‘Early Bird’ deadline which is Monday 13 March 2023. If HIMSS receive your payment after that date, HIMSS will charge you the standard registration fee.

Cancellation/Refund Policy

For paid registrants, cancellation-with-refund is permitted if requested in writing to himsseurope@csreg.zohodesk.com by Monday, 8 May 2023. Refunds, less 100€ administration fee, are paid 30 days after the end of the Event. After the 4-week cutoff (Monday, 8 May 2023) registrants can cancel, but will forfeit their whole registration fee. Registrants who are unable to attend may propose a substitute attendee, which may be accepted in HIMSS sole discretion. The proposed substitute must register for the conference and pay the fee associated with their own registration and membership status. Once completed, the original registrant must send the substitute's registration ID to himsseurope@csreg.zohodesk.com and the original registration fee will then be refunded in full.

HIMSS Cancellation

HIMSS reserves the right to cancel, amend or reschedule programmed sessions. If the entire event is cancelled or postponed for technical or other reasons, your registration may be rolled forward, in HIMSS discretion, to the next edition of 2023 HIMSS European Health Conference & Exhibition. Your registration fee will not be refunded.

Access

Depending on the platform HIMSS deploys, access to the programming, event, or some components of the same may be through a website or through an app you need to download on your device(s). HIMSS will provide login credentials to you (usually by email) prior to the first session. Please do not share login credentials. Anyone found sharing their access information or login credentials will be restricted from future access to the event, and your registration will be cancelled.

HIMSS Badge Scanning

HIMSS uses badge scanning for In-Person attendance. HIMSS does so to share your registration Contact Information as described in our Privacy Policy, as well as to determine session attendance, deliver session surveys, manage session capacity, and enforce session restrictions.  The scanning of your badge is your consent to having your registration Contact Information and other identifying information you provided to HIMSS shared with Conference producers, exhibitors, sponsors, partners, and within the HIMSS organisation. Please be aware that exhibitor and sponsor scanning of attendee badges is optional, and you may refuse to have your badge scanned at booths as well as at the entrance to exhibitor sessions and functions without penalty; you acknowledge that if you do not permit sharing of your Contact Information in this context, you may not be able to attend certain sessions or functions.

Image, Audio and Video

Your registration and attendance at this event indicates your consent for HIMSS, or others acting on its behalf or through sponsorship or exhibitor contracts, to record and use any image or video or voice feed you provide (e.g. in a Q&A), without payment of any kind, for use in promotional and editorial activities of HIMSS and for future use in any and all media, including social media.

Respect of HIMSS Intellectual Property and Other Attendees’ Contact Details

You agree not to capture or permit to be captured or copied, in any form or format, without the express written permission of HIMSS, any of the programme content whether in audio, video or still image format. To the extent you can access some or all of the attendee roster through the any app, website, or other digital interface for any reason you agree not to use the roster contents for any commercial, marketing, promotional, or political purposes. You are prohibited from photographing, video recording, and sound recording of any part of sessions or content (including through recording on social media feeds) unless you have obtained written permission in advance from HIMSS. Due to the prevalence of mobile devices in today’s world, HIMSS disclaims all liability for the capture of your image, voice or likeness by Attendees (who are not under sponsorship or exhibitor contracts with HIMSS) in any multimedia format at the Conference.

Respect of Fellow Attendees

All registrants are expected to behave responsibly and to treat each other and the community with respect, kindness and compassion. HIMSS reserves the right, without refund, to revoke the access credentials of registrants whose conduct is deemed inappropriate, disorderly or offensive by HIMSS, affiliated third parties or local authorities.

Data Processing and Privacy

HIMSS (referred to as “HIMSS,” “we,” “us” or “our” in this section), is the legal controller of the personal data you provide. Throughout this section, “I”, “your” and “my” refer to the registrant. To learn more about our privacy practises, including your rights, such as right to access, amend and delete the personal data held about you, please view our Privacy Policy.

Generally, we collect and process personal information about our registrants and members including exhibitors, speakers and conference attendees including name, title, organisation, position, industry, address, email address, phone number and other information you may choose to share with us. HIMSS has reasonable and appropriate electronic procedures to safeguard and secure personal information collected on-line and to store it securely. The registration form contains selections you must make regarding when, how, and whether we may share your personal registration contact information with third parties as part of your participation in HIMSS programming. The HIMSS Privacy Policy provides additional information regarding how and when HIMSS will process, use and share your personal information, generally.

By submitting this registration form, you understand and acknowledge that HIMSS will use your registration contact information as set forth in the HIMSS Privacy Policy, which includes sharing for the purposes of organising the Event, communicating with registrants about the Event, and other purposes that are necessary for HIMSS business. If you are eligible for HIMSS membership and have opted into this, you understand and acknowledge that HIMSS will use your personal data as set forth in the HIMSS Privacy Policy, which includes, but is not limited to, using your personal data to administer your membership, communicating with you about events (including this Event) and sending you information that might be relevant to your interests and/or profession.

Communications from HIMSS

By completing the registration process and acknowledging these Terms and Conditions, you are providing your consent to receive emails and other mailings from HIMSS related to the Conference in order to facilitate your participation. Specifically, you are providing your consent to allow HIMSS to use your Contact Information to facilitate access to Conference programming, HIMSS Digital platforms, and related events, including Conference content, optional pre- and post-conference symposia and activities, special events or special digital programming. You may opt out of receiving certain communications in connection with the event through the registration process or by contacting HIMSS.

Health Monitoring

In light of ongoing concerns regarding COVID and communicable health risks more generally, HIMSS will implement health and safety protocols appropriate to the public health circumstances existing at the time of the programme or event.  HIMSS will exercise reasonable efforts to utilise protocols that will comply with or exceed any local public health requirements and be consistent with then-prevailing public health standards as issued by relevant public health entities.  Those protocols may include the following: vaccination, proof of COVID status, self-monitoring, biometric screening, symptom checkers, contact tracing, use of personal protective equipment and social distancing, or other similar measures. Compliance with some or all of the protocols adopted by HIMSS may be mandatory for in-person attendance and participation at the respective HIMSS programme or event.  Additional information regarding the specific health and safety measures, and any necessary consents by you, will be communicated to Attendees prior to the first day of the programme or event.

Accordingly, at a minimum, you agree that you will not attend any HIMSS programme or event in person, if within fourteen (14) days preceding the Conference, you have:

1. tested positive or presumptively positive for COVID or other communicable disease or been identified as a potential carrier of COVID or other communicable disease; or
2. experienced any symptoms commonly associated with COVID or other communicable disease; or
3. travelled to a country that is subject to a travel ban or travel notice according to the country in which the programme or event will take place (each, a “Prohibited Country”); or
4. been in direct contact with or the immediate vicinity of (collectively, the “Encounter”) any person who is either confirmed or suspected of being infected with COVID or other communicable disease or who has travelled to a Prohibited Country within the last fourteen (14) days preceding the Encounter.

Further, you understand and agree that HIMSS may share any COVID-related information about you that HIMSS receives as part of such health and safety protocols with public health authorities or other regulatory agencies, as required under applicable laws.

Waiver of liability

You assume all risks associated with, resulting from, or arising in connection with, attendance at and/or participation, in any capacity, in the programme, event, or related activities, including, without limitation, all risks of theft, loss, harm, damage, illness or sickness (including those caused by known or unknown infectious or communicable disease such as COVID, H1N1, or other illness or sickness caused by bacteria, fungi, microorganisms or viruses), or injury to the person (including death) or property damage, whether caused by negligence, intentional act, accident, act of God, or otherwise, and whether occurring before, during or after the Conference.

You further agree that neither HIMSS nor its agents, officers, directors, members, contractors or employees shall be liable for illness, sickness or injuries to the person (including death) or loss or damage to property resulting from, occurring at or arising out of the Conference or Conference-related activities, including but not limited to any education sessions presented in connection with the Conference, or for any indirect, incidental, consequential, special, punitive or exemplary damages. You further release and discharge such persons and entities from, and covenant not to sue such persons and entities with respect to, any and all risks, injuries, losses, damages and liabilities described herein.

You further agree that the maximum liability of HIMSS to you arising from your registration, participation, and attendance at any programme or event shall be the return of your fees paid to HIMSS.

Complimentary HIMSS Membership**

1. Receive member pricing on the HIMSS Global Health Conference, regional events across the globe, webinars, bookstore and the HIMSS Learning Center
2. Participate in HIMSS committees, communities and roundtables
3. Gain access to members-only content on HIMSS.org

**This offer is applicable for a one year membership to qualified non-HIMSS members who want to become a member including employees of government agencies, hospitals, medical centres, academic institutions and non-for-profit associations. HIMSS reserves the right to determine eligibility for complimentary membership. If selected, your membership will be activated after the conference. This rate does not apply to Vendors, Consultants, Solutions Providers, etc or delegates within the United State or Canada.

Guest Speakers

In order to provide our Attendees with a global platform for the exchange of ideas and insights, HIMSS invites key figures to share their personal perspectives concerning the challenges and opportunities facing businesses today. Guest speakers are not employees of HIMSS and HIMSS neither pre-reviews nor comments on the content of our guest speakers’ sessions. Guest speaker views and opinions are entirely their own and in no way reflect the views and opinions of HIMSS.

HIMSS reserves the right to, at its sole discretion, revoke the credentials of Attendees whose conduct is to be in violation of these Terms and Conditions or is otherwise deemed inappropriate, disorderly or offensive, and to do so without warning or a refund. This may also result in prohibition from registering or attending future conferences.

BY REGISTERING FOR THE HIMSS22 EUROPEAN HEALTH CONFERENCE & EXHIBITION, YOU AGREE TO THE TERMS AND CONDITIONS LISTED ABOVE. FAILURE TO COMPLY WITH ANY OF THE ABOVE MAY RESULT IN REGISTRATION CANCELLATION WITHOUT REFUND. HIMSS RESERVES THE RIGHT TO REMOVE FROM THE CONFERENCE OR DENY ACCESS TO THE CONFERENCE TO ANYONE WHO DOES NOT COMPLY WITH ANY OF THE ABOVE TERMS.