Upon submission of registration information, the terms and conditions set forth below (the “Terms”) are binding as between Healthcare Information & Management Systems Society (“HIMSS”) and the registrant (“you,” “your,” or “Registrant,” as applicable).
Your Conference registration includes in-person programming, including general admission, keynotes, general education sessions, opening reception and exhibition (the “Conference”). Your registration also includes pre-Conference workshops as advertised on the event website. “Attendee” for purposes of these Terms will include all participants at the Conference or digital, including exhibitors, sponsors, speakers, press, partners and individual attendees. By purchasing access to the Conference, you agree to these Terms so please read them carefully. These Terms include and incorporate by reference our Privacy Policy.
The Conference is organized by HIMSS, which reserves the right, in its sole discretion, to limit or deny access to any entity or individual. To be eligible to participate you must be 18 years old or older.
Early Bird Rate
If your registration option requires payment, then to be eligible for an Early Bird Rate, any fees you have agreed to pay by wire transfer must be received by the advertised Early Bird Deadline. If HIMSS receives your payment after the Early Bird Deadline, HIMSS will charge you the standard registration fee.
Cancellation/Refund Policy
For paid registrants, cancellation-with-refund is permitted if requested in writing to reg@himss.org by Friday, 29 February 2024. Refunds, less a €100 administration fee, are paid ninety (90) days after the end of the Conference. After the 12-week cutoff (Friday, 29 February 2024), registrants can cancel, but will forfeit their whole registration fee. Registrants who are unable to attend may propose a substitute attendee, which may be accepted in HIMSS’s sole discretion. The proposed substitute must register for the Conference and pay the fee associated with their own registration and membership status. Once completed, the original registrant must send the substitute’s registration ID to reg@himss.org and the original registration fee will then be refunded in full.
HIMSS Cancellation
HIMSS reserves the right to cancel, amend or reschedule the Conference or any portion(s) of the Conference. If the entire Conference is canceled or postponed for technical or other reasons, your registration may be rolled forward, in HIMSS’s sole discretion, to the next edition of theHIMSS European Health Conference & Exhibition. Your registration fee will not be refunded.
HIMSS Badge Scanning
HIMSS uses badge scanning for in-person attendance. HIMSS does so to share your registration Contact Information as described below, as well as to determine session attendance, deliver session surveys, manage session capacity, and enforce session restrictions. The scanning of your badge is your consent to having your registration Contact Information and other identifying information you provided to HIMSS shared with Conference producers, exhibitors, sponsors, partners, and within the HIMSS organization. Please be aware that exhibitor and sponsor scanning of attendee badges is optional, and you may refuse to have your badge scanned at booths as well as at the entrance to exhibitor sessions and functions without penalty; you acknowledge that if you do not permit sharing of your Contact Information in this context, you may not be able to attend certain sessions or functions.
Exhibitors
You have the choice to provide or withhold consent to the provision of your Contact information to exhibitors at the Conference. If you permit an exhibitor to scan the bar code on your Conference badge, you are providing opt-in consent to HIMSS to provide your Contact Information to the exhibitor (which HIMSS does in a secure fashion). The bar code does not link to your ContactInformation. This is why your consent is necessary to have HIMSS provide it. When you have your bar code scanned you are also confirming your consent to receive communications from the exhibitor. You can opt-out of having HIMSS provide your Contact Information to an exhibitor by declining to have the exhibitor scan your badge.
Sponsors
Sponsors hold events and business opportunities at the Conference to which they require HIMSS to provide Attendee Contact Information. The sponsors may require that your badge be scanned by the sponsor in order to attend an event. You acknowledge that if you do not permit your badge to be scanned you may not be able to attend the event if the sponsor requires that badges be scanned to gain admittance.
Image, Audio and Video
By registering for and attending the Conference, you are consenting to allow HIMSS, and others acting on its behalf or through sponsorship or exhibitor contracts (“Partners”), to record and use any image or video or voice feed you provide (e.g. in a Q&A), without payment of any kind, for use in their promotional and editorial activities and for their future use in any and all media, including social media.
Respect of HIMSS Intellectual Property and Other Attendees' Contact Details
You agree not to capture or permit to be captured or copied, in any form or format, without the express written permission of HIMSS, any Event content, whether in audio, video or still image format. To the extent you can access some or all of the attendee roster through any app, website, or other digital interface for any reason, you agree not to use the roster contents for any commercial, marketing, promotional, or political purposes. Due to the prevalence of mobile devices in today's world, HIMSS disclaims all liability for the capture of your image, voice or likeness by Attendees (who are not Partners) in any multimedia format at the Conference.
Respect of Fellow Attendees
All registrants are expected to behave responsibly and to treat each other and the community with respect, kindness and compassion. HIMSS reserves the right, without refund, to revoke access of registrants whose conduct is deemed inappropriate, disorderly or offensive by HIMSS, affiliated third parties or local authorities.
Data Processing and Privacy
HIMSS (referred to as “HIMSS,” “we,” “us” or “our” in this section), is the legal controller of the personal data you provide. Throughout this section, “I”, “your” and “my” refer to the registrant. To learn more about our privacy practices, including your rights, such as right to access, amend and delete the personal data held about you, please view our Privacy Policy.
Generally, we collect and process personal information about our registrants and members including exhibitors, speakers and conference attendees including name, title, organisation, position, industry, address, email address, phone number and other information you may choose to share with us. HIMSS has reasonable and appropriate electronic procedures to safeguard and secure personal information collected on-line and to store it securely. The registration form contains selections you must make regarding when, how, and whether we may share your personal registration contact information with third parties as part of your participation in HIMSS programming. The HIMSS Privacy Policy provides additional information regarding how and when HIMSS will process, use and share your personal information, generally.
By submitting this registration form, you understand and acknowledge that HIMSS will use your registration contact information as set forth in the HIMSS Privacy Policy, which includes sharing for the purposes of organising the Event, communicating with registrants about the Event, and other purposes that are necessary for HIMSS business. If you are eligible for HIMSS membership and have opted into this, you understand and acknowledge that HIMSS will use your personal data as set forth in the HIMSS Privacy Policy, which includes, but is not limited to, using your personal data to administer your membership, communicating with you about events (including this Event) and sending you information that might be relevant to your interests and/or profession.
Communications from HIMSS
By completing the registration process and acknowledging these Terms, you are providing your consent to receive emails and other mailings from HIMSS related to the Conference in order to facilitate your participation. Specifically, you are providing your consent to allow HIMSS to use your Contact Information to facilitate access to Conference programming, HIMSS Digital platforms, and related events, including Conference content, optional pre- and post-conference symposia and activities, special events or special digital programming. You may opt out of receiving certain communications in connection with the event through the registration process or by contacting HIMSS, per the instructions above.
Health and Safety
HIMSS is committed to the health and well-being of our attendees and will monitor and follow local health department guidelines. Please visit the Italian Ministry of Health’s website for more information.
Waiver of liability
You assume all risks associated with, resulting from, or arising in connection with your attendance at and/or participation in in any capacity, he Event, or related activities, including, without limitation, all risks of theft, loss, harm, damage, illness or sickness (including those caused by known or unknown infectious or communicable disease, or other illness or sickness caused by bacteria, fungi, microorganisms or viruses, or injury to the person (including death) or property damage, whether caused by negligence, intentional act, accident, act of God, or otherwise, and whether occurring before, during or after the Event.
You further agree that neither HIMSS nor its agents, officers, directors, members, contractors or employees shall be liable for illness, sickness or injuries to the person (including death) or loss or damage to property resulting from, occurring at or arising out of the Conference or Conference-related activities, including but not limited to any education sessions presented in connection with the Conference, or for any indirect, incidental, consequential, special, punitive or exemplary damages. You further release and discharge such persons and entities from, and covenant not to sue such persons and entities with respect to, any and all risks, injuries, losses, damages and liabilities described herein.
You further agree that the maximum liability of HIMSS to you arising from your registration, participation, and attendance at any programme or event shall be the return of your fees paid to HIMSS.
Complimentary HIMSS Membership**
- Receive member pricing on the HIMSS Global Health Conference, regional events across the globe, webinars, bookstore and the HIMSS Learning Center
- Participate in HIMSS committees, communities and roundtables
- Gain access to members-only content on HIMSS.org
**This offer is applicable for a one-year membership to qualified non-HIMSS members who want to become a member, including employees of government agencies, hospitals, medical centers, academic institutions and non-for-profit associations. HIMSS reserves the right to determine eligibility for complimentary membership. If selected, your membership will be activated after the conference. This rate does not apply to vendors, consultants, solutions providers, etc., or delegates within the United State or Canada.
Guest Speakers
In order to provide our Attendees with a global platform for the exchange of ideas and insights, HIMSS invites key figures to share their personal perspectives concerning the challenges and opportunities facing businesses today. Guest speakers are not employees of HIMSS and HIMSS neither pre-reviews nor comments on the content of our guest speakers' sessions. Guest speaker views and opinions are entirely their own and in no way reflect the views and opinions of HIMSS.
HIMSS reserves the right to, at its sole discretion, revoke the credentials of Attendees whose conduct is to be in violation of these Terms or is otherwise deemed inappropriate, disorderly or offensive, and to do so without warning or a refund. This may also result in prohibition from registering or attending future conferences.
BY REGISTERING FOR THE HIMSS24 EUROPEAN HEALTH CONFERENCE & EXHIBITION, YOU AGREE TO THE TERMS AND CONDITIONS LISTED ABOVE. FAILURE TO COMPLY WITH ANY OF THE ABOVE MAY RESULT IN REGISTRATION CANCELLATION WITHOUT REFUND. HIMSS RESERVES THE RIGHT TO REMOVE FROM THE CONFERENCE OR DENY ACCESS TO THE CONFERENCE TO ANYONE WHO DOES NOT COMPLY WITH ANY OF THE ABOVE TERMS.
